Some business people believe that virtual offices are an easy and inexpensive way to go global. Others argue that it offers the opportunity to maintain what is most essential for successful e-commerce and marketing today - a business presence that can be established in any market.
According to Wikipedia and Investopedia, the virtual office offers address and communication services for a fee without providing dedicated office space, as it is a business location that exists only in cyberspace and enables employees and business owners to work with technological means from anywhere - PC, laptop, notebook or tablet.
Benefits of Using a Virtual Office
A full application of the term virtual office can include professional live communication. This means that all business meetings can be held online via teleconferencing and video conferencing. Business documents can be shared, signed and sent electronically. There are some significant advantages to doing business in cyberspace.
Most importantly, if the company has several or more employees, each of them can do their work remotely from the location that is most convenient for them and the right to their own lifestyle, sleeping and Resting retains habits and other requirements that can be customized. This means that the company is not limited to hiring employees by expanding the employment opportunities for employees and the hiring opportunities for companies.
This way of doing and arranging business creates such professional new professional occupations as remote receptionist, who can use high tech computer phone, integration software to communicate with customers, virtual assistant who does not have to meet and assist his customers in person instead virtual and other members of the virtual team.
Virtual teams can offer services like answering machines and call centers that work from a central location to receive and transmit a large number of requests by phone, voicemail which is basically a low cost technology service that electronically stores voice messages, voicemail messages can also be converted into e-mail letters to ensure high virtual mobility, virtual office spaces that offer the possibility of having a prestigious address in a city of employees, answering machines that bridge the gap between the employee and the employee. closes its customers.
In general, creating a virtual office is designed to increase and increase efficiency while fusing home and work. It saves money, increases mobility and enables cost-effective expansion without long-term obligations and minimizes office costs.
Disadvantages of using a virtual office
The other side of a virtual office is that there is no centralization, which means that reducing the number of daily work meetings and appointments creates difficulties. In this case, the employees have to show a lot of initiative in order to maintain the existing structure. The lack of interaction can also increase if there is no planned everyday communication. These are the interactions that come with a traditional work environment, like taking lunch breaks and talking to colleagues about work, life and relationships. When working remotely, communication in general can also be difficult.
The lack of face-to-face meetings increases the likelihood of misunderstandings and misinterpretations, as when this happens, email or written words may lack the non-verbal cues and tone of voice that could make it easier to catch up on what the person said as he or she she feels.
There is also a lack of opportunities to plan and plan meetings, for example to speak to a customer at short notice, since meetings cannot be arranged in a specific location, the office space or office space.
